Emergency Response Preparation and Evacuation

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The Director has overall responsibility for coordinating and implementing the Emergency and Response Evacuation Plan. The Director will ensure that the School’s emergency evacuation procedures have been informed to the students and staff. The Director will conduct fire drills annually which may be both announced and unannounced. Feedback from these drills will be used to determine the modifications necessary to the evacuation plans.

Evacuation Procedure

Evacuation should take place if it is determined that it is safer outside than inside the building (fire, explosion, intruder) and staff, students and visitors can safely reach the evacuation location without danger.

The Director will call or designate another to immediately call public safety (911) (police, fire and emergency responders) to give notice the School has been evacuated. The Director will communicate the need to evacuate the building to the occupants by activating the fire alarm or by in-class announcements. The Director will determine evacuation routes based on location of the incident and type of emergency, and communicate changes in evacuation routes based on location and type of emergency. The Director will communicate when it is safe to re-enter the building.


School team member responsibilities:

  • Instruct students and guests to exit the building using the designated emergency exit routes or as directed by the Director. Emergency exit routes should be diagramed on the school floor plan drawing posted near the light switch inside each room.
  • Use a secondary route if the primary route is blocked or hazardous.
  • Help those needing special assistance.
  • Do not lock classroom doors when leaving, close door and turn off lights.
  • Do not stop for student or staff belongings.
  • Take class roster, phone lists, first-aid kit and other emergency supplies with you. Check the bathrooms, hallways and common areas for visitors, staff or students while exiting.
  • Go to designated evacuation assembly area (minimum of 50 feet from building is required in fire evacuation and 300 feet from building for bomb threat, chemical spill inside building, or other directed evacuations).
  • When outside the building, check for injuries.
  • Account for all students. Immediately report any missing or injured students to the Director.
  • Wait for additional instructions.

Lockdown Procedure

Lockdown is the initial physical response to provide a time barrier during an active shooter/intruder event. Lockdown is not a stand-alone defensive strategy. When securing in place, this procedure should involve barricading the door and readying a plan of evacuation or counter tactics should the need arise.

The Director will make an announcement that the School is experiencing an emergency situation and that it is now under lockdown. The Director will designate staff to call 9-1-1, identify the name and address of the School, describe the emergency, state the School is locking down, and provide intruder description and weapon(s) if known. The Director will instruct staff to stay on the phone to provide updates and additional information.

School team member responsibilities:

  • Clear the hallway and bathrooms by your room, moving everyone into the classroom.
  • Lock your doors.
  • Move any large objects in front of the door to barricade door. All moveable items such as chairs should be used as well.
  • Take attendance and be prepared to notify the Director or local law enforcement of missing students or additional students, staff or guests sheltered in your classroom.
  • Do not place students in one location within the room. In the event that entry is gained by a shooter or intruder, students should consider exiting by running past the shooter/intruder.
  • Staff and students may utilize methods to distract the shooter/intruder’s ability to accurately shoot or cause harm, such as loud noises or aiming and throwing objects at the shooter/intruder’s face or person.
  • Allow no one outside of the classroom until the Director or local law enforcement gives the “All Clear” signal unless a life-threatening situation exists and a means to safe exit is available (through a window or other safe passage).
  • If students and School personnel are outside of the school building at the time of a lockdown, School personnel will move students to the designated off-site assembly location.

Shelter-In-Place Procedure

The shelter-in-place procedure provides a refuge for students, staff and the public inside the school building during an emergency. Shelters are located in areas of the building that maximize the safety of occupants. Shelter-in-place is used when evacuation would place people at risk. Shelters may change depending on the emergency.


The Director will announce that the School is experiencing an emergency situation and needs to implement shelter-in-place procedures. Students, guests and staff will be directed to move to the designated shelter locations in the School. All students, guests and staff outside will be directed to immediately move to an inside room.


The Director and School staff will instruct School staff to close all windows and doors and, if warranted, order the shut-off of heating, ventilation and air conditioning systems to stop the inflow of outside air into the building. The Director will also designate staff to monitor radio, Internet, and other media for information on incident conditions that caused the shelter-in-place. The Director will contact and consult with public safety officials as appropriate, and be prepared to announce additional procedures due to changing conditions of the incident, or to announce an “All Clear”.


School team member responsibilities:

  • Move students into designated safe areas such as inside rooms with no windows, bathrooms, utility closets or hallways without large windows or doors.
  • Close classroom doors and windows when leaving.
  • Have everyone kneel down and be ready to cover their heads to protect from debris, if appropriate.

All persons must remain in the shelter until notified by the Director or public safety official that it is safe to exit.

Bomb Threat Procedure

The School has developed these procedures to protect staff, students, guests and School property in the event of a communicated threat regarding the presence of destructive devises on School property. This may include any explosive devise of an incendiary, chemical, biological, or radioactive nature. A bomb threat will result in law enforcement and other safety and emergency services responding to the scene.

Once law enforcement arrives, it is critical to follow the instructions of, and cooperate with, the law enforcement officers who will have jurisdiction over the scene. The School is a crime scene and will require a thorough search and processing.

Staff who received a message that a bomb has been placed in the School should:
• Make a record of the exact wording of the threat.
• Ask in a clear and calm voice: Where the bomb is located; What does it look like; What materials are in the bomb (type of bomb); How is it activated; When will the bomb explode; Who is calling, name and address; Did you place the bomb; Why are you doing this.
• If the threat is made by phone, listen closely to caller’s voice and speech patterns and to noises in background. Make a record of that information.
• If the threat is made by phone and the caller hangs up, immediately dial *57 to trace the call.
• Notify the Director and/or call 911.

The Director will notify law enforcement, fire and emergency services by calling 911 if not already notified. The Director will assign staff to meet and brief emergency responder agencies. The Director will notify staff and students that a building emergency is in effect, and that all staff and students should remain in their rooms until advised otherwise. If a suspicious item is located, the Director will determine if evacuation procedures should be activated, selecting routes and assembly areas away from the suspicious item. THE DIRECTOR WILL NOT ACTIVATE THE FIRE ALARM. The Director should determine if further response should await arrival of law enforcement and other emergency services.

Once emergency responders are on scene, decisions must be made to:
• Evacuate immediately, if this has not already occurred and if warranted, selecting routes and assembly areas away from the suspicious item. DO NOT ACTIVATE THE FIRE ALARM.
• Speak to staff who received the threat and obtain information.
• Search the building.
• If a search is to be conducted, assemble and brief a search team at the interior command post. Assign search areas within the building, the emergency exit routes and the outside assembly areas.
• If a suspicious item is located, order an evacuation, if that has not already occurred.
• No one may re-enter the building(s) until fire or police personnel declare it is safe to do so.
• After consulting with local law enforcement, the Director shall determine if staff and students should be relocated to an alternative safe site.
• If danger is over, the Director will notify staff, students and guests of the termination of the emergency and to resume normal operations.

If an evacuation occurs, students, guests and staff must be evacuated to a safe distance outside of school building(s).

School team member responsibilities:
• Check classrooms, offices and work area for suspicious items and report any findings to the Director. If a suspicious item is found-DO NOT TOUCH IT. Secure the area where the item is located.
• Account for students and be prepared to evacuate if ordered.
• Evacuate using standard procedures and exit routes to assembly area. Open classroom windows and leave classroom doors open when exiting. Take roll after being evacuated. Be prepared to report the names of any missing persons to school administration.
• Keep students together at the assembly area until given further instructions. Be prepared to go to off-site relocation if ordered.
• If given the “All Clear” signal, return to the building and resume normal operations.

Fire Response Procedure

The School has a policy and procedures governing fire drills and conducts fire drills as required by law. All staff are trained on how to respond in the event of a fire.


Any staff discovering fire or smoke will activate the fire alarm, and report the fire to the Director, or call 911 if conditions require and/or injured are in need of medical assistance. Staff, students and visitors will immediately evacuate the building using prescribed routes or alternate routes to the assembly areas.


No one may re-enter building(s) until it is declared safe by the fire department.


Once the fire department arrives, it is critical to follow the instructions of, and cooperate with, the fire department personnel who have jurisdiction at the scene.


The Director will call or direct staff to call 911 to confirm the alarm is active, identify the School name and location, provide exact location of the fire or smoke, if any staff or students are injured, and state the building is being evacuated. The Director will ensure that staff, students and visitors immediately evacuate the building using prescribed routes or alternate routes due to building debris to the assembly areas. Assembly areas may need to be relocated because of the building collapse or unsafe areas from the fire. The Director will designate staff to obtain student roll from instructors and identify any missing students.


The Director will not allow staff, students or guests to return to the building until the fire department with jurisdiction over the scene has determined that it is safe to do so and given the “All Clear”.


School team member responsibilities:

  • Take the class roster and first-aid kit and any other supplies or resources relevant to the incident and lead students as quickly and quietly as possible out of the building to the designated assembly area.
  • Use alternate escape routes if the regular route is blocked or there is a safety hazard.
  • Assist or designate others to assist students with functional needs.
  • Close the classroom door and turn out the lights upon exiting and confirm all students and personnel are out of the classroom.
  • Take attendance at the assembly area. Report any missing students or staff members and/or any injuries to the Director or the emergency response personnel at the scene.
  • Keep class together and wait for further instructions.
  • Remain in safe area until the “All Clear” signal has been issued.

No one may re-enter building(s) until it is declared safe by the fire department.

Medical Emergency Procedure

These procedures are in place to assist staff, students and guests in the event of a medical emergency.

The School’s staff should:
• Quickly assess the situation. Make sure the situation is safe for you to approach (i.e., live electric wires, gas leak, building damage, etc.).
• Immediately notify the Director.
• Assess the seriousness of the injury or illness.
• Call or have someone call 9-1-1 immediately. Be prepared to provide the school name and address, exact location (floor, room number); describe illness or type of injury; and age of the victim(s).
• Protect yourself against contact with body fluids (blood borne pathogens).
• Administer appropriate first-aid according to your level of training until help arrives.
• Comfort and reassure the injured person. Do Not Move an injured person unless the scene is unsafe.

The Director will direct staff to call 9-1-1, if necessary, and provide appropriate information to emergency responders. The Director will send school staff with first responder/ first-aid training to the scene if this has not already occurred. The Director will assign a staff member to meet emergency medical service responders and lead them to the injured person, and assign a staff member to remain with the injured person if they are transported to the hospital. If the injured person is a member of School personnel or a student, the Director will notify parent, guardian, or other appropriate family member of the situation, include type of injury or illness, medical care given and location where the injured person has been transported. The Director will ensure that student or staff medical information from administrative records is sent to the hospital. The Director will develop and maintain written documentation of the incident.